Privacy Policy
Effective Date: March 1, 2026
Notary Now is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website and notary services.
By accessing our website or using our services, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We may collect the following types of information:
Personal Information
Full name
Email address
Phone number
Government-issued identification details
Signature and notarized document information
Audio and video recordings (for remote online notarization, as required by law)
Technical Information
IP address
Device type and browser
Date and time of access
Website usage data and cookies
2. How We Use Your Information
We use your information to:
Provide and complete notary services
Verify identity and prevent fraud
Comply with state and federal notary laws
Schedule appointments and communicate with you
Process payments
Improve website functionality and service quality
Maintain legally required records
3. Remote Online Notarization (RON) Recordings
For online notarizations:
Audio-visual sessions are recorded as required by law
Recordings and electronic journal entries are securely stored
Records are retained only for the legally mandated period
Access is restricted to authorized parties only
4. Information Sharing and Disclosure
We do not sell or rent your personal information.
We may share information only when necessary to:
Comply with legal obligations or court orders
Use state-approved RON platforms and identity verification providers
Process payments through secure third-party processors
Protect against fraud, security threats, or misuse of services
All third parties are required to follow strict confidentiality and security standards.
5. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your personal information, including:
Encrypted data transmission
Secure servers and access controls
State-approved notary technology platforms
While we take strong precautions, no system can guarantee absolute security.
6. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to:
Improve user experience
Analyze website traffic and performance
Remember user preferences
You may adjust your browser settings to disable cookies, though some features may not function properly.
7. Data Retention
We retain personal information only for as long as necessary to:
Fulfill service obligations
Meet legal and regulatory requirements
Resolve disputes and enforce agreements
RON records are retained in accordance with applicable state laws.
8. Your Privacy Rights
Depending on your location, you may have the right to:
Request access to your personal information
Request corrections to inaccurate information
Request deletion of non-legally required data
Withdraw consent where applicable
Certain information may not be deleted due to legal retention requirements.
9. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external sites. We encourage you to review their privacy policies.
10. Children’s Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from minors.
11. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. Continued use of our services constitutes acceptance of the revised policy.
12. Contact Us
If you have questions or concerns about this Privacy Policy or how your information is handled, please contact:
Notary Now
📧 Email: info@notarynow.io
📞 Phone: 850-972-9110